Categories: Learn tips and tricks : Contacts and Sync : Internet Explorer :

How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts?

Showing 1-43 of 43 messages
How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? becbec7 12/29/12 8:07 PM
How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts?
I have 600 contacts in MS Outlook and NEED a reliable Solution!
 
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? PatrickW 12/30/12 12:10 AM
becbec7,

I don't think this is a Calendar question, so I will move it to the gmail forum (https://productforums.google.com/forum/#!categories/gmail/contacts-and-sync)


Patrick

Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? wdurham 12/30/12 12:56 AM
The simple answer is that - unless you can find a third party app out there on the internet - you can't.  Gmail is an email service, Outlook is an email client using a messaging protocol to access your Gmail account. Messaging protocols don't "do" contacts - as their name suggests they are only for message handling. 

You will need to export your contacts from Outlook to a CSV file, and then import that file into Gmail. However, as Outlook CSV file field names aren't directly compatible with GMail's field names they can need some fiddling with to avoid mismapping. In order to get my Outlook contacts into GMail, I did this:

1. Enter a couple of contacts into GMail manually, using all the fields you are likely to want. 
2. Export those contacts as a GMail compatible CSV file.
3. Open both files in a spreadsheet app, and compare the column headings.
4. Copy and paste the GMail column headings to the relevant column headings in the Outlook file.
5. Save the Outlook file
6. Then import the file

I also re-ordered the columns in the Outlook file to match the order in the GMail file, but that's probably not necessary.  

It worked for me.... :-)
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? bickerdyke 12/30/12 4:56 AM
One of those third party apps is e.g. GSyncit. It claims on its website it can sync contacts between Gmail and Outlook.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? wdurham 12/30/12 6:17 AM
By all means feel free to try it, bickerdyke. It may well be the solution you need. 
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Kunal Nanda 1/14/13 9:50 AM
 
It is open source and does a terrific job in syncing all Gmail contacts. Now the only restriction is that it will only sync contacts from 1 Google Account.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Michael Stockton 1/28/13 6:26 PM
GCS no longer works. After installing this program and attempting to sync...this is the string of errors received:
[1/28/2013 9:19:36 PM | Information] Reset Matches started  (Default).
[1/28/2013 9:19:36 PM | Information] Connecting to Google...
[1/28/2013 9:19:38 PM | Information] Connecting to Outlook...
[1/28/2013 9:19:58 PM | Error] Reset Matches failed
[1/28/2013 9:19:58 PM | Error] Could not create instance of 'Microsoft Outlook'. Make sure Outlook 2003 or above version is installed and retry.
[1/28/2013 9:19:58 PM | Error] Sync failed.

Google is about to lose quite a few customers and I'm about to be one of them :-/
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Michael Stockton 1/28/13 6:27 PM
Btw...I am  running Outlook 2010 and uninstalled and re-installed this app hoping that would fix the issue...it didn't.

Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? wdurham 1/29/13 1:32 AM
If a third party app has failed to work, it would be worth contacting the developer.  The app you seem to refer to - GO Contact Sync - has been updated by the developer several times recently, last updated on 18 Jan.  
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Michael Stockton 1/29/13 10:32 AM
Yes, I have contacted the developer and am awaiting a response. It's just too bad that Google no longer has enough consideration for it's consumers to continue to provide an app that does this. Bad business move.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Donna Gj. 2/4/13 12:57 PM
Does this mean that anytime I make a change in my contacts in Outlook, I have to manually export/import my whole contacts file each time?  The changes are not updated on my gmail??
 
Thanks!
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? wdurham 2/4/13 10:07 PM
Outlook is an email client. You use it with Gmail via a messaging protocol. POP or IMAP. These two protocols are only for email messages. They do not and cannot synchronise Contacts. 

If you want your Outlook contacts kept in sync with your Google Contacts, then you will need to find a third party app to do that. 
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Donna Gj. 2/4/13 10:25 PM
Thank you for the reply.  Is there a reliable third party app for this?  I have not seen one mentioned on this thread that is highly recommended.  Thanks!
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? wdurham 2/5/13 2:44 AM
I have never attempted the task, having never used Outlook contacts since the day I switched to Gmail. Try a web search for apps and user opinions. 
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Echavesv 2/9/13 1:40 PM
wdurham, I'm not quite convinced with your answer. Why if Gmail is an email client only, all Android Smart Phones feed from the contact list of your Gmail account and do not have the option of sync it with outlook? I mean, it's ok if there's not an option right now, but I really think that if they set the Androids that way, they should develop the App as they did for Calendar Sync.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? wdurham 2/9/13 9:36 PM
Gmail is not an email client. Gmail is a web-app.  All the data stored in the Google account - including Contacts - is stored on the Google servers and is available to any device that has the correct sign-in credentials for the account concerned. . 

On the other hand, your Outlook contacts are a database that exists only on your computer, and which is stored within the Outlook program's proprietary PST file. 

It is not reasonable to expect a web-based email service to access your computer, locate and open an Outlook PST file and then find your contact database within that file in to order to sync with it. 
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Michael Stockton 2/10/13 8:09 PM
Actually it is reasonable and previously did exist. Google use to have an app called Google App Sync that did this, but they removed it in December and it is only available for paid Google apps customers and no longer offered for free gmail subscribers. Again...bad business move on Google's part.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? wdurham 2/10/13 11:19 PM
Indeed you are correct, Michael Stockholm, but that Outlook MAPI  plug-in was only ever available for Google Apps accounts. 

The intention was to make it easier for organisations already committed to Outlook to manage their Google Apps accounts using Outlook. The MAPI protocol - as opposed to just IMAP - makes it possible to sync other data from the Google server - including calendars and contacts - with the Outlook client, as well as just messages, . 

But it has never been available for standard Gmail accounts - only for Google Apps, and now only for Google Apps for Business/Education.  
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Michael Stockton 2/11/13 12:30 PM
The fact that the technology exists and that Google only provides it for a sector and not all of it's users and clientele is still a bad business move. It makes pc users like myself consider Apple technology more or even Microsoft/Windows mobile as better choices for future purchases for seamless syncing and accessing of info, whether it be on a pc or on a mobile device on or offline.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Kunal Nanda 2/11/13 7:17 PM
I agree. I have moved away from Google Calendar and now use Outlook.com Calendar instead. It syncs with my WP and my Windows 8 laptop seamlessly. I have also stopped saving new contacts on my phone to Google. They are now saved to my Hotmail account.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Kunal Nanda 2/11/13 7:20 PM
You may be mixing Outlook in Office with Outlook.com, the latter is like gmail as in everything is in the cloud. I have stopped using Google Calendar and Contacts as these products don't suit my needs anymore. I want to have things sync up with my Outlook client on my laptop and my Windows Phone handset and the Microsoft offerings offer better integration.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Donna Gj. 2/11/13 7:57 PM
I'm not very computer literate but I use Outlook 2010 and an Android phone along with Gmail.  The syncing and synchronizing of folders with Gmail kills my computer and slows it down to a snail's pace.  Granted, it's not a new laptop but still it did not do this until I switched to Gmail and started doing the syncing  Right now, my calendar and emails sync with my phone, but my contacts do not. But like I said, it seems to zap my machine and suck every bit of power when it does this.

Are you using Outlook.com email with your Outlook and syncing to an Android phone?  How has that worked out?  Do contacts sync seamlessly, too?  How does this to compare to Gmail?  Any disadvantages to Outlook.com?

Thanks!

Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Kunal Nanda 2/12/13 2:18 PM
I agree that syncing with Gmail on my Outlook client is pretty slow as it tries to sync all folders. However with Hotmail/Outlook.com there is an Outlook addon which syncs everything - Email, contacts and calendar. So I am slowly but steadily moving everything from my gmail to my Outlook.com email.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Chris Lamoureux 2/12/13 4:26 PM
There is a third party software called 4Team Sync2 for Microsoft Outlook that does a decent job for me. Been using it for almost two years now. It syncs seamlessly between Google Contacts (used by my Android phone) and MS Outlook that I use for work. It is fun to add information or a picture to MS Outlook and see it magically appear on my phone contacts after a quick sync. And vice versa. Good luck. It is not free. But, for me it has been worth it. One time purchase instead of a subscription.
(unknown) 2/13/13 3:40 AM <This message has been deleted.>
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Nick-Grp 2/14/13 7:07 PM
Hi, Try Contacts Sync from pppindia, there is a free and paid version.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Nick-Grp 2/14/13 7:12 PM
Try Contacts Sync from ppp, there is a free and paid version.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? NateMan 2/19/13 8:55 AM
I used gSyncit and it worked perfectly. No error or anything.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Mikecox 3/6/13 9:38 AM
Great, I found it ans will try it, thanks
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Mikecox 3/6/13 9:44 AM
Hmm, this looks very promising too. I'll check it out as well.  I stopped using Outlook because I liked how Google calendar sync'd seamlessly and on the fly.  If I could get the same action between Outlook and my phone I'd switch back to Outlook as my PIM.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Mikecox 3/6/13 9:47 AM
there certainly seems to be a lot of options, I now have three promising ones.  Now to decide which is the best.  Thinks for this one.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? JoAnne Hendricks 3/15/13 7:59 AM
for three years now, the google sync has worked to share my calendar AND contacts with my gmail account which in turn shared with my iphone.  Suddenly this week it stopped.  Is importing the only option?  that won't keep both updated with information as it has in the past.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? JoAnne Hendricks 3/15/13 8:23 AM
two problems, 1. contacts from outlook won't sync with my gmail contacts.
2. iphone dropped my contacts added directly to the phone.

result, only see email addresses that are in gmail contacts...no contacts I actually added went to google or saved on phone.

Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? briankk 3/24/13 8:44 AM
I have the same problem that I want to use gmail, but sync automatically with outlook contacts and calendar.  I've tried gSync it but its slow with the 2000+ contacts.  Google Sync (based on Microsoft Active Sync) worked great, but now that is only available for business and educational accounts.

I'd actually be willing to convert my free gmail account to a paid account to get Google Sync, but Google doesn't seem to offer that option either.  As best I can tell you have to create a new business account with your own domain jsm...@gmail.com to jsm...@mydomain.com, then export/import all emails, contacts, and calendar items from one account to the other.  This is painful since you then need to tell everyone about your new email address, re-register on all the sites and services that used your jsm...@gmail.com account, and then migrate all your years of data.

Can Google provide a better solution?  With all their great engineers I'm sure they can, but will they?  Seems they are just trying to force everyone off Outlook, which is understandable from a business perspective, but not from the perspective of doing what's right for their customers.  Look forward to thoughts from others.

Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? briankk 3/24/13 8:53 AM
+1.  I used Google Sync with gmail for years.  Now you need a business or educational account or you have to use a third party solution like gSyncit.  gSyncit is OK but it slow (with 2000+ contacts) and years of calendar data.

I'd gladly pay $50/year to migrate my free gmail account to a paid gmail account, with Google Sync enabled.  The only choice appears to be getting a business account.  But then you have to notify everyone of a new email account, re-register on all the sites and services, with your banks, utilities, etc.  Then you have to manually migrate all your email, contacts, and calendar items (with years of data) to the new account.

Google could certainly offer a better solution for customers that still want to use Outlook as the front end to a gmail backend, but apparently are unwilling to do so.  Look forward to feedback from others.

Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Claude Whitmyer 3/28/13 2:04 PM
I've had success syncing Gmail and Outlook 2003 or 2010 by using Memotoo and Plaxo. It means I have to pay for those services, but it works well. And Plaxo has a terrific deduper.

c.

Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Jean Schultz 4/2/13 11:22 AM
I have moved from Blackberry to a Samsung and find that it is just not that inutitive.  One should be able to seamlessly transition and not have to discover that Outlook Contacts (business and personal numbering in the hundreds with important data)do not migrate.  This is frustrating and just not right.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Bob Ragland 4/11/13 3:07 PM
try "Outlook4Gmail".  It's free and can synch either direction or both. Good interface. Works best on 2010, but will work on 2007 and 2003, just not a very good interface.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Katherine Whitley 4/22/13 6:36 AM
Thanks, Bob, Outlook4Gmail seems to be working for me. Too bad this has to be done with yet another add-in tho'...
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? pjohn7 4/22/13 3:12 PM
I have used Microsoft Outlook for years, with perfect sync to Blackberry.  Just "upgraded" to Android and it appears I have entered a perfect storm with Google and Microsoft dug in - and users left out.  The best option I see is to send the Galaxy back and buy a Windows device.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Kwai Tabcum 5/13/13 11:58 AM
try GO contact sync mod (formerly Go Contact Sync)its free and updated from sourceforge.net
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Mark's Mobile Mechanic 5/26/13 9:39 AM
I agree with Jean Schultz.  I have the Samsung phones and absolutely love them but the Outlook issue is a deal breaker for me and my business.  It was good to see that this is not an issue with Blackberry as I WAS undecided between the two phones for my next purchase.  Now I know that I need to purchase the Blackberry phones when my current contract expires.
Re: How do I sync my Microsoft Outlook 2010 Contacts with my Gmail Contacts? Bob Ragland 5/26/13 10:26 AM
I agree that it is too complicated, but not impossible.  An Outlook contacts file is basically a "flat file" (think of rows for each contact and columns for each field).  You can customize Outlook by adding new fields (columns).  This is easy enough to see when you export to a CSV.

Samsung, uses the Android operating system (from Google, of course). And so the Samsung and all the other Android phones basically link everything (in the cloud, as they say)to Google calendar and Google Contacts.  Google made the decision to make it's contact database partly flat (predesignated fields used for EVERY Contact) and partly normalized (meaning that you an add custom fields).  Each time you add a customized field you create a field name and a field value.  I can only speculate that they did this (a) because Google's user are a broader mix of business and consumers, (ie more variety) and (b) creating a big-ass flat file with every possible field that might be needed for each and every contact results in the creation is huge data files (the Google has to store on their servers for free).  

If you can live with a fairly simple contact template, I recommend "Outlook4Gmail" which handles basically the flat file exchange of data between the two systems seamlessly.  

If you need to exchange custom fields, as I do, you have a much bigger problem.  It can be solved, but it requires manipulation of the csv export file.  

Blackberry's solution is to stick to a flat file and mirror Outlook's data.  So your custom fields are limited to User 1, User 2, User 3, and User 4.  I was a happy Blackberry user for about 5 years before I went to the dark (Android) side.  The biggest problem (I think) with Blackberry is they do not have the resources to compete with Apple or Google, (or Microsoft).  They face a 100 to 1 ratio of apps shortfall.  I just don't see them as a survivor.

Let me add one other suggestion, which applies if your company is on Outlook Exchange Server... Touchdown for Smartphones by Nitrodesk.  ($20).  It talks directly to Exchange server, so it is completely seamless.  All Outlook functions - contacts, email, tasks, calendar, etc.  I could not be happier with the product. BUT - it ONLY works with Exchange.  

Hope this helps.

More topics »