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how do I retrieve archived email?

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how do I retrieve archived email? mikeDD 6/5/09 3:26 AM
Re: how do I retrieve archived email? Stoney 6/5/09 7:32 AM
Hi mikeDD,

Archive, in Gmail, only means that you remove the "Inbox" label.  The messages really haven't been moved anywhere.  You can find them by using search, browsing any personal labels you may have applied or by browsing through "All mail."
Re: how do I retrieve archived email? Jazzsinger 6/15/09 12:40 AM
I tried browsing through "all mail" but never found the email I archived.
Re: how do I retrieve archived email? Chata Mesmo 6/15/09 1:01 AM
 
Browse can be a hard job if you have many messages.
What about searching for it?
 
(Is there any chance you deleted it instead of archived?)
Re: how do I retrieve archived email? foodisme12 7/15/09 9:27 AM
How do i get to 'all mail'?
 
Re: how do I retrieve archived email? planetxtechpc 8/18/09 6:29 PM
you can get to all mail by going to the left of the page an left click on
(6 more) this will drop down the menu.
Re: how do I retrieve archived email? planetxtechpc 8/18/09 7:03 PM
If your (All Mail) isn't shown and you want it to show up as shown then go to the upper right of the page and select settings then on the top select labels then  you will have to change the setting for All Mail to (Show).
Note:  if you were the originator of the mail and there was a reply then the mail is archived under the original heading.
I hope this helps.
Re: how do I retrieve archived email? MsSharonK 8/30/09 12:28 PM
I did everything you suggested and I still cannot retrieve the any of the items I sent to "Archive".  Where did they go?
Re: how do I retrieve archived email? dutchputch 8/31/09 5:03 PM
I'm having the same problem with finding archived emails.
Re: how do I retrieve archived email? Ragufsl 1/7/10 7:23 AM
Just Look at the Left hand side you can see all Mail and click that option.It will shows all the mails.
Re: how do I retrieve archived email? Headturner 3/25/10 11:10 AM
This happened to me too. Archived and don't know how to retrieve it. I tried the search suggestion and found the mail. I just moved it again to my inbox using the Move to Inbox option on the upper menu. They're right - the mail is  just there only the inbox tag has been removed. Hope this helps.
Re: how do I retrieve archived email? hmunster 4/13/10 5:14 AM
What people are asking is "where is the archived mail?, no one seems to understand how this works. I opened "all mail" and it's just a lot of mail I never archived. Where is the email I archived a few months ago? Is it deleted? It doesn't seem like there really is an archive or it would show up.
Re: how do I retrieve archived email? Chata Mesmo 4/13/10 5:19 AM

hmunster

"all mail" is all mail.
Archived and not archived.
All your messages are in "all mail"

Messages you receive are in "all mail" and you can see them also thru "inbox".
If you apply a label: they are in "all mail" and you can see thru "inbox" and thru "label"
If you archive a message, you are removing the "inbox" tag and now you can see it only in "all mail" (or thru a label if you have applied one before archiving).




Re: how do I retrieve archived email? tkb1936 8/16/10 3:03 AM
all mail and archives are the same.
Re: how do I retrieve archived email? TheoGoldin 8/21/10 7:50 PM
It seems impossible that there is no simple way to view ONLY archived messages, but this appears to be the situation!  All Mail is a virtually useless concept to me, as it includes everything.  I want to find specifically the messages I have archived so I can delete most of them and free up storage space.  Looking at All Mail is impossible as I have 25 GB of mail.  HELP!!!
Re: how do I retrieve archived email? carehart 8/31/10 11:11 AM
Yes, I'll +1 this request to be able to find *only* archived mail.

I understand how those with technical knowledge of things are answering accurately that "all mail" includes both archived and unarchived messages. And yes, if one knows the characteristics of the messages they have archived (that they are now looking for), then yes, they can find them in all email.

But I think some here (and I) are asking something different: what if one is trying to find a message they had mistakenly archived, but what if they don't know the from, subject, or other fields are because they realized too late they had checked next to the wrong message before archiving?

Yes, you may say "just browse by date", but what they don't know the message's date because the inbox was ordered in other than date order when they mistakenly archived a message?

Sure, some may feel that a system ought not cater to people who make mistakes, but it's an easy one to make.

Perhaps the answer is that clicking "archive" could/should also add a label of "archived" (rather than just remove the label of "inbox"). That would solve the problem, but I realize it may take years before it's considered.

In the meantime, is there perhaps any trick anyone may know to show "only archived" messages, for those who may want to do this, for whatever reason?
Re: how do I retrieve archived email? carehart 8/31/10 11:47 AM
I have found a trick that will work, at least for some. Since what archiving does is remove the inbox label, you can use the following search criteria (at the top of any gmail mailbox page):

-in:inbox -in:sent -in:draft

The first part says, effectively, "don't show me messages that have the inbox label". The rest prevents it showing you things in "sent" and "draft". I find that you don't need to worry about things in "spam" or "trash".

Again, the key is the first criteria: not labelled as inbox. If you have items in your inbox, they do not show up with this search, so it's a nice shortcut to in effect search "all mail" for items that are archived.

The better thing, still, would be for Google to mark archived items with an "archived" label (and add a built-in button to show only those), but until then, this should help some people.
Re: how do I retrieve archived email? m464983 9/1/10 6:25 AM
Regarding carehart's question:

what if one is trying to find a message they had mistakenly archived, but what if they don't know the from, subject, or other fields are because they realized too late they had checked next to the wrong message before archiving?

I searched email using * and select the emails I like to restore (or simply select all) then use the button called "Move to inbox" (in the search result page the "Move to" button renmed to "Move to inbox"). If there are more than one pages of search results, you have to go to next page to repeat selection and move actions.

Re: how do I retrieve archived email? carehart 9/2/10 9:54 AM
@m464983, Sorry, but I don't see how that's a response to the problem I raised. You're talking about how to select archived messages to restore them to the inbox. That's not at all what I was discussing, which was how to find *only* archived messages.

(And since you quote my note, I assume you really were intending to respond to me and not someone else earlier in the thread here.) So thanks, but no, I'm afraid that's not going to help me.

But did you see my subsequent note (sent after my first but a day before yours)? There I offered what seems to be a solution to the problem (how to find only archived messages). Would love to hear if anyone else tries it and points out any problems with the proposed solution.
Re: how do I retrieve archived email? Magnus M 9/5/10 12:55 AM
Hello,

Having an issue with iPhone Activesync and found this thread.

Activesync & Gmail "archives" everything I delete so I used the above search string to find my "archived" email and it works very well.

-in:inbox -in:sent -in:draft

I delete 20 mails at a time and looked out for the few ones I wanted to keep.

I recommend anyone to switch to the imap settings, at least on an iPhone, if they want deleted mail to be really deleted.
Re: how do I retrieve archived email? Mynhard 9/14/10 6:52 PM
After applying the "-in:inbox -in:sent -in:draft" search, you could also add a Quick Link while you're on the search results page, and name it "Archived Only", say.  In future you would merely need to click on the new link in order to view only archived emails.
Re: how do I retrieve archived email? darline.konta 9/19/10 9:37 AM
First of all, is it true that once you send your messages to trash, they cannot be retrieved? IF so, would a System Restore recover them?
Re: how do I retrieve archived email? svtross 11/8/10 8:49 PM
Perhaps they should use a different term - archive has meaning as is clear here.  It means to be kept safely for some future purpose.  So, why mislead people?  Just hire personnel who are trained in information science and fix your interface instead of forcing everyone to have to reorient to the whims of a couple of programmers.
Re: how do I retrieve archived email? wdurham 11/8/10 10:24 PM
darline.konta - 

Your query is quite different to the issue being dealt with - if you send messages to Trash, you can recover them easily. Go to Trash, select the messages you want to remove and Move to/Inbox.

This assumes you have not already emptied the Trash, and also that the trashed messages have been trashed within the last 30 days. If that is the case, then the messages cannot be recovered.

If you access your mail using a web browser, a system restore will not recover deleted messages, as they are not stored on your computer, but "in the cloud" on the GMail servers. Even if you have them stored in an email client, they are unlikely to be retrieved by using a system restore, as system restore does not alter data, only programs and settings.
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