Categories: Computer email program (please specify: Apple Mail, Outlook, Thunderbird, etc) :

How do you set the mail fetcher to fetch mail every minute

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How do you set the mail fetcher to fetch mail every minute smartassart 5/14/09 4:57 PM
Hello All

I have about 6 email accounts that I setup on Gmail. They are all owned by me on my own hosting servers. Everything works fine, but here is my problem. Gmail will only fetch new mail every hour - 2 hours or so. I want it to fetch mail every minute. My emails are very active and sometimes I go through about 100-150 work emails a day...

Right now I spend a lot of time going into the settings, then accounts and click "check mail now" for each of the accounts. I do this about every half hour and its really starting to get on my nerves... and take lots of my time.. On other occasions, I work out on the field and I dont get emails quick enough to respond in time for some assignments...

Is there anyway to set gmail to fetch external mail every 1 minute or 5 or 10??? like in outlook????

Cheers & Thanks!

GeNeTiX
Re: How do you set the mail fetcher to fetch mail every minute JohnW2 5/14/09 5:03 PM
Smartassart - No, there isn't.
I believe the polling interval is related to the frequency of mail being received into the account.
Besides, 150 e-mails per day isn't excessive these days. I deal with more than that on most days - and I'm retired!!
Re: How do you set the mail fetcher to fetch mail every minute smartassart 5/14/09 6:00 PM
John,

If it is Unavailable then I think it should be developed. It is, in my opinion, a very important feature. How would one go about recommending to Google to develop that.. is there a suggestion box one could go and apply ideas too.

P.S. is this a better reply?

GeNeTiX
Re: How do you set the mail fetcher to fetch mail every minute JohnW2 5/14/09 6:09 PM
GeNeTiX - there was nothing wrong with your previous response.
Perhaps wrongly, I simply thought you might be au fait with the recommended way to "Make a suggestion".

On your Gmail home page, click on Help, and then on the far right of that screen, there are two boxes.
One gives a list of 'Recommended Articles' and the lower one shows 'Make a Suggestion' (or something like that!)
Re: How do you set the mail fetcher to fetch mail every minute manny.b 5/15/09 4:49 PM
You could always set up Multiple Inboxes in Settings, Labs and see if that is any faster.
Re: How do you set the mail fetcher to fetch mail every minute tomerk 5/18/09 11:58 AM
Agreed.
I have another account set in POP so all incoming e-mails are available from my Gmail account. But Gmail seems to check for new e-mails on that account every 1 hour or so.
And I'm using Multiple Inboxes (from Labs), but still, as Gmail only checks for new e-mails not that often, it's the same.

And sent a suggestion, I really hope this will be available sometime!

Best regards,
Tomer
Re: How do you set the mail fetcher to fetch mail every minute smartassart 5/18/09 12:02 PM
Tomer - Asita tov ahi ;)

Yeah the difference in timing between the 2 are not so far off... I hope this topic will fill up so Google can see it on the Radar!

Sent a suggestion as well...

GeNeTiX
Re: How do you set the mail fetcher to fetch mail every minute JohnMac 5/19/09 10:38 AM
I'm having the same problem with my POP account. I've found that if I leave the Settings>Accounts tab open all the time, gmail will check my accounts more often (maybe every 15 mins, instead of every hour). It's obnoxious, but it helps to notice new emails.
Re: How do you set the mail fetcher to fetch mail every minute smartassart 5/19/09 10:49 AM
John,

Please send Google a suggestion about it.. we want as many suggestions as possible.. its not the biggest deal to program and develop (being a developer myself) so I think if they get enough requests, they will just add it soon... In theory of course...

GeNeTiX
Re: How do you set the mail fetcher to fetch mail every minute tomerk 5/19/09 10:53 AM
Could this feature not be present on purpose?
Suppose the majority of users that access external POP accounts with Gmail, will set the frequency to a low value (1 to 5 minutes, for example).

Would this mean a big overload to Google?
I'm asking with absolute ignorence about the subject, so excuse my question if it's a dumb thing to ask.
Re: How do you set the mail fetcher to fetch mail every minute smartassart 5/19/09 11:10 AM
Your theory seems very logical... but I don't think it should cause a problem. They keep adding new servers everyday, I mean just look at the storage quote on the bottom of your email, it always keeps going up... so should the bandwidth I am guessing.

I really hope they will notice this thread and do something about it soon. (Can u tell I'm a Nag in real life.. lol, but I get my way most of the time ;)  )

GeNeTiX
Re: How do you set the mail fetcher to fetch mail every minute bryanwb 5/19/09 11:16 AM
Perhaps not have a continuous, static polling... Maybe have one where when you are lgged in it polls at every 1 min and when logged off polls every 1 hr.... or polls every time you read a new message/send one... etc.
Re: How do you set the mail fetcher to fetch mail every minute tomerk 5/19/09 11:17 AM
Meanwhile,
I noticed that if I press in Settings > Accounts the "Check mail now" option several times, Gmail would check much more often for new e-mails. Every 4 minutes. After a while, frequency goes slower again, but at least for a couple of hours it was very low. No surprise here, it's exactly as said previously: high incoming e-mail rate = low frequency for mail fetcher.

@smartassart: Al tidag, ani batuah she ha totahim haelu kvar iaasu et ze! (sorry, no hebrew keyboard over here)
Re: How do you set the mail fetcher to fetch mail every minute manny.b 5/19/09 11:21 AM
tomerk

Read http://knol.google.com/k/manny-b/what-you-thought-gmail-wouldnt-do-but/xgs81c9kf0bn/1?pli=1# and you too can have a Hebrew keyboard.
Re: How do you set the mail fetcher to fetch mail every minute tomerk 5/19/09 11:28 AM
Thanks,
but I don't remember the hebrew keyboard layout, and using a visual keyboard on screen would be a such a pain...

Sorry for off-topic answer.
Re: How do you set the mail fetcher to fetch mail every minute theg 5/20/09 4:19 AM
I have the same problem with the frequencey of fetching other mail. Setting up the system to fetch emails evry minute or so is a VERY IMPORTANT feature that Google should offer asap! Are you listening Google? Cheers
Re: How do you set the mail fetcher to fetch mail every minute mseraphim 5/21/09 1:00 AM
I am having the same problem, but maybe this could be a solution:
Instead of using Gmail's Mail Fetcher, why not try to forward mail from your other account to your gmail account. This way messages are sent on time to your gmail account?
 
I'm going to try this now... Hope it WorkS!!!
Re: How do you set the mail fetcher to fetch mail every minute smartassart 5/21/09 9:33 AM
mseraphim,

That sounds like it will work fine for receiving mail but then what about sending mail. if you keep the mail account in settings and then your pulling mail and also forwarding mail... I would think some mail messages would get lost in the process since the fetcher pulls mail as well...

You may end up with double emails, depending on the email service being forwarded...

Any input on this would be great guys.
Re: How do you set the mail fetcher to fetch mail every minute TarHeel1114 5/21/09 12:41 PM
simply agreeing that mail fetcher should allow us to choose how often we would like our mail fetched, especially since most other email accounts are refreshing every minute or so
Re: How do you set the mail fetcher to fetch mail every minute mseraphim 5/21/09 1:00 PM
Smartassart,
 
I think you may have missed what I was trying to say, however let me try to explain in more detail... just didn't have the time earlier.
 
Objectives:
I only need gmail as a type of backup mail to ensure that no mail ever go missing.
I still want my clients to see that mail is coming from my domain and not gmail.
I want to avoid mail sending/receiving delays.
 
 
This is what I did and it seem to work for me both in receiving and sending: (It will take some admin on your side)
 
1.  Make sure that there are no accounts set up for the mail fetcher.
2.  On your other external - non Gmail - account, set up all mail to be forwarded to your Gmail account.
(By doing this the external mailbox would "always" remain "empty" because all mail will be sent to your gmail account.)(It would also avoid Mail Fetcher delay)
3.  Now setup your Outlook or Outlook Express to download mail from Gmail.
 
4. In terms of sending: 2 Things:
4.1.  Make sure your reply to address in Outlook Client is set to your external domain email address. (When my clients receive my mail and reply to it they would be replying to my external domain address and not to my gmail address.(However I would then be receiving my mail through gmail because of the mail forward that is set up.)
4.2.  In Gmail - Settings - Accounts, there is a feature called "Send mail as: (Use Gmail to send from your other email addresses)"
Add your external domain email address here.  This allows the people you are sending mail to, to see that it is in fact coming from your own domain address and not from gmail. Remember to verify the external mail address otherwise this feature will not work.
 
The only place I had a problem with the step 4.2 was with the verification email.  The external domain picked it up on their servers as being spam. I f this is the case just contact your domain service provider to enable that verification email to go through.
 
And there you go, nothing more to it....unless maybe if your connecting more than one external email accounts to your gmail... then you just need to specify what your sending address would be...
 
I hope this post help all of you, but tell me what you think about this post and whether it worked or didn't work for you. Feedback would be appreciated.
 
Cheers
 
Re: How do you set the mail fetcher to fetch mail every minute tomerk 5/21/09 1:22 PM
I've got a question about setting in the external account to forward all incoming e-mail to Gmail:
wouldn't the e-mails, on Gmail side, have a forwarded e-mail format? As for "FWD:" in subject, and "> " indicators in the body? I know some e-mail accounts provide the option to disable this in their own options, but suppose this isn't the case...
Each received e-mail in Gmail from that external account wouldn't be "untouched", or as the original e-mail was supposed to be received...

My apologies for the worst explanation possible. If my thoughts weren't well perceived in my explanation, let me know and I'll try to rephrase it.

And I'll check this further, to verify if my theory is wrong or not.
Re: How do you set the mail fetcher to fetch mail every minute smartassart 5/21/09 1:29 PM
Mseraphim,

Cheers on your reply. While it may work for most of the general Gmail users out there, my problem is still at hand. I use a T-mobile G1. Its an amazing phone with lots of potential. Being a programmer myself, I really dived down into this device and made it a super phone for me.

That being said, the fetching of external mail on the G1, much to my dismay, sucks... Its glitchy and doesn't have all the options you do on your Gmail account and is just downright annoying to glide through 7 seperate email boxes.

A simple solution was to add all my mail accounts to Gmail as an account and use the "reply from email message was sent to" option in the settings/accounts section. By Default I use one of my main domain emails to send out emails., and it does so on instant.

And it works flawlessly, the only issue is that it takes a while to recieve mails... thats all...hence this thread...

Now I get everything on my phone but at a cost of having to wait for mail or manually check mail through the settings/accounts section.

An option to control how often my mail is fetched, I believe, is a well worth investment for the "G" big boys...

Cheers
Re: How do you set the mail fetcher to fetch mail every minute mseraphim 5/21/09 1:32 PM
I understand what you mean...
The emails would appear like normal in your gmail account. It wouldn't show that it is a forwarded email.
The only place that would show that the mail was forwarded to your gmail account is if you download your gmail messages into outlook and then look at the properties of the mail, but the normal computer user wouldn't see any of that.
 
I'm also trying to figure this out just like all of you, but hopefully my explanation helps.
Re: How do you set the mail fetcher to fetch mail every minute tomerk 5/21/09 1:32 PM
Well,

suppose the external account is John@Doe.com and I set on that account to forward messages to my Gmail account.

In Gmail, a forwarded message details are:

from: *original e-mail sender*
to: John@Doe.com
subject: *original subject*

Which is all correct.
But when I want to REPLY, although I have set to reply from John@Doe.com (I previously verified the external e-mail), the TO field contains John@Doe.com instead of original e-mail sender.
And I wouldn't want to change the recipient each time I have to reply an e-mail, wouldn't I?

Is there anything I'm missing, or is this supposed to happen like this?

Thank you all!
Re: How do you set the mail fetcher to fetch mail every minute mseraphim 5/21/09 1:40 PM
Smartassart,
 
You're right, gmail should investigate this matter and bring out a better solution!!!
 
Your email receiving delay in the meantime could be sorted by setting up forwards from your external domains to your gmail account instead of letting gmail fetch it. What you think?
 
We need to let google know about this problem so they can work on it.
Re: How do you set the mail fetcher to fetch mail every minute tomerk 5/21/09 1:42 PM
Rather than a problem, I think this is a feature request, but I like you, would really appreciate this!

Please read my previous message and give me your opinion.
Re: How do you set the mail fetcher to fetch mail every minute mseraphim 5/21/09 1:46 PM
Tomerk,
 
From what I can gather, you may have a problem that no one else have......lol.
If you reply to a message it isnt suppose to show your external domain address in the "TO" field, but it is suppose to show the person you are sending it to.... I'm gonna try out your situation on my side and see whats the case...
 
 
 
 
Re: How do you set the mail fetcher to fetch mail every minute mseraphim 5/21/09 2:05 PM
Tomerk,
 
I just recreated your situation on my system and when I reply to the sender, then only his email address appears in the "TO" box.  I tested this on the gmail site and also through Outlook 2007.
 
The best thing I think you can do is to remove your sending settings in gmail and then just set it up again... somewhere there must have been a mistake in the settings.  It worked perfectly well when I just tested it.
What you think?
 
 
 
 
 
 
Re: How do you set the mail fetcher to fetch mail every minute hsrstud 6/22/09 6:54 PM
Unfortunately, many employers (including mine) setup their exchange servers to block automatic email forwarding.  I find it incredibly frustrating that I can't change the fetcher frequency on Gmail's end and I can't forward emails automatically from my employer's end.  What gives???
Re: How do you set the mail fetcher to fetch mail every minute elizabethsarah 6/22/09 7:58 PM
I use firefox and there is an addon called gmail checker.  do a search for gmail checker, there is one to search multiple gmail accounts.

Cheers!
Re: How do you set the mail fetcher to fetch mail every minute tomerk 6/22/09 8:00 PM
@ElizabethSarah: I think you're confused. Although the add-on you're talking about is great (I'm using it about since it was made popular), it checks your Gmail account. But it doesn't make your Gmail check *external* accounts more frequently.
Re: How do you set the mail fetcher to fetch mail every minute manny.b 6/22/09 11:29 PM
For all those who want those emails delivered to their phones as fast as possible it will involve some expense. Have a look for any phones using push services (mainly Blackberry's but Nokia and Sony Erriksohn piggy back on this) which does not involve forwarding and updates almost immediately. You just add the accounts to the phone's email system.
Re: How do you set the mail fetcher to fetch mail every minute mynameischance 6/26/09 1:12 PM
Great thread.
It drives me crazy when people IM or text and say "did you get my e-mail?" I then, like most of you, have to go in and click "check now."
It makes no sense that G-mail doesn't do this more effectively.
Would love to send an e-mail to Google, but many they make it difficult to find an easy way to suggest/complain. Found it though, and a suggestion was definitely just made. :)

Re: How do you set the mail fetcher to fetch mail every minute julnepht 7/2/09 7:35 AM
I would really love it if google addressed this issue. The delay is really a pain to manage.
I have a shortchut to the accounts tab to manually fetch my emails every 15 minutes...
What a pain !
Re: How do you set the mail fetcher to fetch mail every minute stantang 7/7/09 4:12 AM
Here is my solution to the problem. Since neither forwarding email to gmail (mails still stored on the mail server) or mail fetching using gmail (long interval) gives prefect result, I've combined them together and it works great. First, you setup the forward function with your mail server as usual, then on top of that also setup the mail fetching in gmail. When a mail comes in, your mail server should forward the mail to gmail instantly, but what about the mail stored with the server? Not a problem, gmail will fetch that when it feels too. You may ask, doesn't that create duplicate emails? The good news is, gmail is smart enough to know that the exact same email already existed, therefore no duplicated email and won't reset the read email to unread. What if I deleted the email? It works too, the fetched version of the email won't show up in inbox. And what if I went one step further and emptied the trash? No problem, the trashed mail won't reappeared in the inbox, it will simply show up in the Spam folder as unread.

Hope this helps.
Re: How do you set the mail fetcher to fetch mail every minute smartassart 7/7/09 9:41 AM
Stantang, While that seems to be a good solution for you, I can't afford any of my clients emails to go to the spam folder... And I had done that 1 time and it didn't work for me as well as it seems to have for you. Granted it has been about a year since I tried.

Nonetheless, it shouldn't be so difficult to add an option "Check for new mail every: (X) Minutes".. I still believe if enough people contest it and put it in the "suggestion" box, then they will eventually do it. After all we are Google's followers and they love us :)

Manny.b, I have a G1 G-phone and it would seem logical that the same service for the mail as the operating system would function on instant like you "push" phones but unfortunately it doesn't work that way for me.

The most I have been able to do is crate a macro that loads an IE shortcut (straight to gmail setting) tabs like 6 times and click to go to accounts, then tabs again like 20 times to go to check mail for every account i have... and while it works, its SOOO slow and hogs lots of resources.. but I guess thats microsofts code for ya.

Another way is to simply have a shortcut to gmail settings on 1 tab and the email on another tab and just click check mail randomly every few minutes..

Re: How do you set the mail fetcher to fetch mail every minute hsrstud 7/7/09 10:42 AM
If someone has a macro that doesn't require keeping a browser open all the time (from the description, I think your macro may accomplish this smarassart) and doesn't slow the computer down, would you please post the macro to RapidShare or some other file sharing network and let me know what program is required to run the macro?  Sorry, I'm not very savvy with this type of thing. 

Thanks!
Re: How do you set the mail fetcher to fetch mail every minute smartassart 7/7/09 10:48 AM
hsrstud:  My macro is nowhere near good enough to post, its buggy and very simple made with tabbed clicks and I'm not sure it would work on every computer, it would depend on the number of tabs to get to the specific button to click on. Also it is Very slow... sometimes halts for a few seconds and then runs through... it was made in the simplest form of VBscript with some help from online forums.. Honestly I rarely use it...

If someone else could come up with a good working macro type of shortcut, that would be great, I would be willing to sponsor it on my hosting as long as it doesn't violate any rules or guidelines and is not maliciously coded.
Re: How do you set the mail fetcher to fetch mail every minute DavisDomain 8/18/09 3:35 PM
Well, at least other are having the same irritations about the slow fetching rate of gmail.

I have not idea about these things but, if each account or individual/business had there own hosting section at google that would hold all of their business it seems it would not slow google down to deliver mail much faster, even at the one-five minute timing.

I only have three accounts and a apps account. But hey there are all these different applications in googles hosting center I would assume. Blogger is one I use as well as the adsense and other types of optimizing thingies.

I'm glad I don't have to come up with a solution, only a kinda idea. When I log into gmail I'd like all of my mail to download then. With all of the features another could be added for emergency email replies, for it to immediately download and notify of the fact.


Re: How do you set the mail fetcher to fetch mail every minute jongalli 10/20/09 4:16 PM
I have several pop accounts which google retrieves mail from. i have noticed that on some accounts it can take up to 45mins before it downloads emails. Does anyone know if googleare working on a feature to reduce the timeframe required for it to POP email accounts?

its a real pain having to manually keep checking mail!
Re: How do you set the mail fetcher to fetch mail every minute Sam Pryor 10/20/09 6:43 PM
stantang's solution for the win! thanks man, problem solved:

set up an email forward in your server's cPanel to send you a copy of the new email
set up your POP account to clear the mail off the mail server

if you use a label on your pop acc you may also need to set up a filter to apply a label to anything sent to your email address so the fwds get labeled

Thanks again stantang!
Re: How do you set the mail fetcher to fetch mail every minute hsrstud 10/20/09 9:48 PM
Jongalli, I know this isn't what your looking for, but it does help a little:  http://userscripts.org/scripts/show/51516
Re: How do you set the mail fetcher to fetch mail every minute ak2004 10/21/09 7:19 AM
Does anyone know if google is aware of the issue (delay in retrieving mails from external pop account) and if google is working on it ?

this is so frustrating !
Re: How do you set the mail fetcher to fetch mail every minute DavisDomain 10/21/09 10:52 AM
Yes, I remember a reply months ago from Google about it. So they are aware, why they don't put an option in they did not say in that mail anyway.
Re: How do you set the mail fetcher to fetch mail every minute nanoman657 1/20/10 11:30 AM
If you think that this should be a feature of google, go to http://mail.google.com/support/bin/static.py?page=suggestions.cs.  You can put this as a suggestion there and see other suggestions
Re: How do you set the mail fetcher to fetch mail every minute jagdish_baldania 1/27/10 10:49 PM
hi by
Re: How do you set the mail fetcher to fetch mail every minute tomerk 3/15/10 5:34 AM
FYI, a new feature in Labs lets you fetch on demand new e-mails from POP accounts by clicking the "Refresh" link in your inbox.

http://gmailblog.blogspot.com/2010/03/new-in-labs-refresh-pop-accounts.html
Re: How do you set the mail fetcher to fetch mail every minute JackieBo 7/31/10 7:53 AM
I am halfway through reading suggestions on how to make fetch work more frequently.  DO NOT FORWARD you emails to gmail.  I had this set up this way for a very long time. 
 
And I got tagged as a spammer!  I was forwarding my domain name emails to myself via gmail and the spam that gets through (or is caught) looks to gmail like you are sending it!  And you are, essentially spamming yourself. 
 
Its a PITA to get whitelisted or unblocked again.
Re: How do you set the mail fetcher to fetch mail every minute graham.howarth 8/17/10 11:40 AM
My problem is the same
 
ie Pop mail is not fetched for a long time and the delay is not consistant. 60mins plus is regular, sometimes hours but other times its back to normal at say 20mins or less.  I have 4 POP accounts and download via Outlook 2007 and iPhone using Gmail.
 
Our comany sells cloud based applications which would point us towards Googles Gmail app to replace exchange servers.
 
How can we sell this when Google can not fix the problem for us Pro's. 
 
T compound the problem they are not making it clear that they have this issue.  You have to dig around looking through forums like this to find hundreds of people like us.
 
I agree with JackieBo that forwarding does not work as you will get spam greylisted.   
 
Come on Google sort it out for all of us as its damaging our reputation and your own.
Re: How do you set the mail fetcher to fetch mail every minute manny.b 8/17/10 2:02 PM
iPhone first so read http://lifehacker.com/398526/set-up-push-email-contacts-and-calendar-on-your-iphone-for-free Having each email account running direct to phone and there is no delay as emails (going by my Blackberry push) are instantaneously delivered.


Re: How do you set the mail fetcher to fetch mail every minute manny.b 8/17/10 2:28 PM
Sorry, trying to get you some additional advice re the second part but using Thunderbird http://mail.google.com/support/bin/answer.py?hl=en&answer=77662 it would be possible to have near instantaneous results so it should be possible in Outlook as well.

Might just need to rethink how things are done.
Re: How do you set the mail fetcher to fetch mail every minute manny.b 8/17/10 3:57 PM
Further to this http://gmailblog.blogspot.com/2010/08/access-two-gmail-accounts-at-once-in.html (actually three) and the advice page http://www.google.com/support/accounts/bin/topic.py?hl=en&topic=28776
Re: How do you set the mail fetcher to fetch mail every minute manny.b 8/17/10 4:25 PM
And further to this http://www.google.com/support/accounts/bin/answer.py?&answer=181599 where you can sign in and enable.
Re: How do you set the mail fetcher to fetch mail every minute hsrstud 8/17/10 6:57 PM
This works great for me.  Checks my pop3 account every time I log in and cyclically thereafter.

http://www.danielslaughter.com/projects/gmail-pop3-checker-for-greasemonkey/
Re: How do you set the mail fetcher to fetch mail every minute valjah 1/25/11 10:02 AM
@hsrstud: great hint! Daniel's script is working is solving exactly the problem discussed here - until Google comes up with their own solution...
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