Categories: Account Access and Safety :

why does google automatically move my mail around? why does some show only in all mail?

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why does google automatically move my mail around? why does some show only in all mail? BERTMANLEGAL 7/9/10 9:25 AM
Explain your issue in full detail here:Pretty dissapointed to hear this is a 2 YEAR PROBLEM!!! i just began using GMAIL 2 weeks ago and wish i did a little more research on it. im having what is proving to be a popular and GROWING PROBLEM! My mail automatically moves itself and can only be seen again when i go to "Search mail." This is very frustrating. As a business owner i have lots of other things that need my attention, the last thing i need is vanishing emails and slow respone and effort put into the problem by GOOGLE. I , AND MANY OTHERS WOULD APPRECIATE A "FIX" TO THIS PROBLEM. I HARDLY THINK ITS ALL USER ERROR!!! 

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Re: why does google automatically move my mail around? why does some show only in all mail? bkc56 7/9/10 12:45 PM
Gmail does not "magically" move messages around.  If messages are having their label assignments changed, it's due to something you have setup.  Could be forwarding, filters, POP/IMAP, etc.

I think if you provide more information about what you are doing, and what is happening, we may be able to figure it out.  The following information may also be helpful (as a new user)...

Gmail doesn't have folders.  All your messages are saved in All Mail.  Everything else (Inbox, Sent Mail, Starred, labels, etc) are just "views" into a sub-set of the messages in All Mail.  And since there's only one copy of any message, if you delete it from any label, you're deleting the only copy, so it's gone from all of them.  If you delete a label you remove that "view", but the messages are still in All Mail.

When you Archive a message, the only thing that does is remove the Inbox label from the message.  The original message is still in All Mail along with all your other messages, and you can apply labels to them to make them easier to find later.  Remember that Archive is an action, not a location.

See Settings->Labels for creating new labels and setting which ones are visible/hidden.

Labels actually provide a super-set of functionality compared to traditional folders.  You can do everything you can with folders, and a number of things that folder do not support.  The main difference is that there are not multiple copies of messages when multiple labels are applied so (as described above) deleting a message from one label deletes the only copy so it's deleted from all labels.

Sent Mail is a little different.  It could be thought of as a pre-defined filter that shows you all your sent mail rather than a simple label.  You can not archive from Sent Mail (it's not the Inbox), and if you are not careful, deleting a conversation from Sent Mail will delete it from everywhere.

For more information see:
Using labels:
Labels vs Folders:
Archiving mail:
Knol on labels and filters: